Getting your attendees to and from an event safely is mission critical. Travel is a part of the whole experience and an extension of your event. With our holistic approach, specialized team and advanced technology, we ensure every little detail is taken care of, allowing you to focus on what matters.
Our most common request for group transportation service is air travel, but we bring more to the table. We take things one step further by offering an extensive travel portfolio including rail services, group transfers, shuttles, and individual car transport. We have all the wheels to get your guests where they need to be.
We pay attention to the details, providing three key areas of focus within our group travel portfolio that will support you.
We get you to your worldwide events or conferences by utilizing global, regional and local operations – including trusted partners and resources for quick and smooth execution. We work around the clock, so you do not have to. Our streamlined, simple operation between global hubs ensures operational efficiencies, and you will have one point of contact for all of your planning. So bring on your most challenging itineraries, and we can execute quickly.
From airport to hotel to event venue and everything in between, your attendees will be taken care of, and you will be in the know. Our comprehensive attendee management tools give you up-to-the-minute visibility to every guest and allow you to plan for any contingencies.
Our team provides industry-leading Duty of Care ensuring complete compliance and integration with your travel policies. Our partnership with International SOS ensures safety and security for your guests at all times. We also serve up contingency management planning to prepare and manage any emergency quickly and effectively on your behalf.
Visibility on spend? Simplified Invoicing? Yes and yes!
Providing you with data is something we understand and value. As you evaluate each event and manage budgets, we have your numbers. Our budget management tools and simplified invoicing make wrapping your project even easier. We have end-to-end analytics that helps you evaluate the success of your group travel program including cost per person, products and services on a specific budget, delivery of contract terms, and flexible invoicing and payment options. Check and check.
Continue reading to find out how we came in under the forecasted budget of a client’s annual conference in Orlando.
Relationships are key in this business, and we have this down to a science. We have spent years building relationships with our local contacts and regional resources, which allow us to deliver the optimal solution for our clients – no matter how complex the request.
We do not believe in a one size fits all approach, and we do not think you do either. We will spend the time to create a unique and custom itinerary for each group travel requirement you have. From local language support to the navigation of country nuances, a dedicated group travel planner is assigned to assist, guide and support with all bookings, deviations and contingency plans. We will partner effortlessly with you until the final traveler has reached home safely and your costs have been reconciled and reported on.
To find out more, contact us today.